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Welshot Membership Terms and Conditions
  1. For the purpose of brevity and clarity,
    1. Welshot Imaging Ltd shall be known as Welshot
    2. Any Academy Evening, Workshop, Experience Day or any variation of these terms shall be known as an event
    3. Any person or body corporate that contracts Welshot to deliver any service(s) shall be known as a customer
    4. A data subject is a person or body requesting disclosure of personal and confidential information stored by Welshot.

 

  1. As per the Consumer Contracts Regulations 2014, you have the right to cancel your online or telephone booking up to 14 calendar days after making payment. In such instances, contact lee@welshotimaging.co.uk or telephone 01248 719126.

 

  1. Any cancelation shall be liable to an administration charge that shall be set from time to time by Welshot.

 

  1. All advertisement statements made by Welshot for any event (known as an invitation to treat) is not binding as soon as it is accepted by the person to whom the statement is addressed.

 

  1. Delegate numbers are proportionate to the amount of Team Leaders and, if applicable, Models. This ratio shall be set from time to time and at the discretion of Welshot.

 

  1. Subject to booking, food and refreshments will be made available during the course of the event. In the event that food and refreshments are unavailable, you will be advised during the booking process. Should the host venue be unable to supply food and/or refreshments during the event, Welshot cannot be held responsible. It is your responsibility to inform Welshot at the time of booking if you have any dietary requirements that may affect your health and wellbeing. Relevant catering suppliers will be notified of your dietary requirements but Welshot cannot accept any responsibility of errors and/or omissions made by third parties.

 

  1. Once a booking is made and payment has been secured by Welshot, no refunds shall be made; however, this does not affect your statutory rights. In addition, in the event of your non-attendance at a booked event, Welshot is unable to refund, either wholly or in part, any monies paid.

 

  1. On any given Welshot event, a proportion of the delegate spaces will be made available to holders of vouchers. Once these spaces have been filled, Welshot reserves the right to refuse admittance to any further voucher holders.

 

  1. In the event of a duplicate booking being made, Welshot will not be liable for your error and monies will not be transferred or refunded. This does not affect your statutory rights under the Consumer Contracts Regulations 2014.

 

  1. Any voucher issued by Welshot has no cash value.

 

  1. Academy Evenings and Full Day Photographic Events may be transferred at the discretion of Welshot. You must inform Welshot via email (lee@welshotimaging.co.uk) no later than 14 calendar days prior to the booked event, and a transferral can only be done for a like-for-like booking which must be within three calendar months of initial event. This term can only be realised for the initial booking and not for subsequent rescheduled workshops/events.

 

  1. All events and workshops carry a limited amount of delegate spaces available for the redemption of members’ free event/workshop vouchers. Please check the website (www.welshotimaging.co.uk) for availability.

 

  1. In consideration of the customer’s agreement to pay the cost of any event, Welshot shall supply the service(s) to the customer for the term subject to and in accordance with the terms and conditions of the agreement.

 

  1. Unless otherwise stated, membership of Welshot shall be for 12 calendar months, beginning on the first day when full, cleared payment has been received by Welshot for said membership.

 

  1. Welshot is in no way obliged to accept any person or body corporate as members and reserves the right to refuse or cancel memberships at its absolute discretion.

 

  1. Members must adhere to Welshot’s Code of Ethics at all times when attending events and when communicating with the company, its staff and agents. Failure to adhere to this may result in withdrawal of membership and exclusion from any further participation in organised activity arranged and/or provided by Welshot.

 

  1. The entire copyright of photographs taken by a member on any Welshot event is retained by the photographer at all times throughout the world.

 

  1. Welshot (including its employees and agents) will treat all confidential information it receives as confidential, safeguard it accordingly and not disclose to any other person without the prior written permission of the disclosing party, nor will it use or exploit the disclosing party’s confidential information in any way except for the purposes anticipated under the agreement.

 

  1. In accordance with the General Data Protection Regulation, Welshot (as a data controller) is legally obliged to provide, upon request, an overview of the categories of data being processed as well as a copy of the actual data relating to the data subject making the request. Furthermore, Welshot has to inform the data subject on details about the processing, such as the purpose of the processing, with whom the data is shared and how it acquired the data.

 

  1. These terms and conditions shall not be varied except by agreement in writing.

 

  1. This agreement shall be governed by the laws of England and Wales.

 

Welshot Academy Evenings Terms and Conditions
  1. You have the right to cancel your purchase within 14 days of booking, provided there are more than 14 days until the workshop. In the event that there are less than 14 days between your booking and the actual event, this will be at the discretion of Welshot. Please contact lee@welshotimaging.co.uk or phone 01248 719126 to discuss. This does not affect your statutory rights.

 

  1. Numbers are restricted and are proportionate to Team Leader(s) and, if appropriate, Model(s). Group sizes and compositions will be at the discretion of Welshot.

 

  1. Subject to booking, food and refreshments will be made available during the course of the event. In the event that food and refreshments are unavailable, you will be advised during the booking process. Should the host venue be unable to supply food and/or refreshments during the event, Welshot cannot be held responsible. It is your responsibility to inform Welshot at the time of booking if you have any dietary requirements that may affect your health and wellbeing. Relevant catering suppliers will be notified of your dietary requirements but Welshot cannot accept any responsibility of errors and/or omissions made by third parties.

 

  1. Academy Evenings are non-refundable unless the event is cancelled by Welshot.

 

  1. Bookings may be transferred up to 14 days of the event taking place but only to another like-for-like event of the same value or higher that is currently being advertised at full price and within 3 months of the original event date.

 

  1. Within 14 days of this event taking place, transfers are at the absolute discretion of Welshot but you must email lee@welshotimaging.co.uk and this needs to be within 5 working days of event. Transfers will not be considered within 5 working days of this event taking place.

 

  1. A booking cannot be assumed to be secured until full, cleared payment has been received by Welshot.

 

  1. Unfortunately we are unable to refund or transfer any monies if you fail to attend any Welshot event, regardless of the reason/circumstance.

 

  1. Bookings are unable to be transferred to other persons under any circumstances.

 

  1. All events carry a limited amount of delegate spaces available for the redemption of members’ free event vouchers. Please check the website (www.welshotimaging.co.uk) for availability.

 

  1. We reserve the right to change, either fully or in part of, any module/session of this event for one(s) of suitable quality and appropriateness. However, we will endeavour to inform you of any changes as soon as possible.

 

  1. If you have any problems or concerns at this event please let us know immediately. We can then make sure we do our best to resolve any issues. We need to know during the event - not after - so we can help you.
WelshotReward Events Terms and Conditions
  1. You have the right to cancel your purchase with 14 days of booking, provided there are more than 14 days until the workshop. In the event that there are less than 14 days between your booking and the actual event, this will be at the discretion of Welshot. Please contact lee@welshotimaging.co.uk or phone 01248 719126 to discuss. This does not affect your statutory rights.

 

  1. Numbers are restricted and are proportionate to Team Leader(s) and, if appropriate, Model(s). Group sizes and compositions will be at the discretion of Welshot.

 

  1. Subject to booking, food and refreshments will be made available during the course of the event. In the event that food and refreshments are unavailable, you will be advised during the booking process. Should the host venue be unable to supply food and/or refreshments during the event, Welshot cannot be held responsible. It is your responsibility to inform Welshot at the time of booking if you have any dietary requirements that may affect your health and wellbeing. Relevant catering suppliers will be notified of your dietary requirements but Welshot cannot accept any responsibility of errors and/or omissions made by third parties.

 

  1. Unless specified, delegates are responsible for their own refreshments. If catering services are being offered, it is your responsibility to inform Welshot at the time of booking if you have any dietary requirements that may affect your health and wellbeing. Relevant catering suppliers will be notified of your dietary requirements but Welshot cannot accept any responsibility of errors and/or omissions made by third parties.

 

  1. WelshotReward events are non-refundable unless the event is cancelled by Welshot.

 

  1. Bookings may be transferred up to 30 days of the event taking place but only to another like-for-like event and within 6 months of the original event date.

 

  1. Within 30 days of the event taking place, transfers are at the absolute discretion of Welshot but you must email lee@welshotimaging.co.uk and this needs to be 10 working days or more of event. Transfers will not be considered within 10 working days of this event taking place.

 

  1. Unfortunately, we are unable to refund or transfer any monies or WelshotRewards points if you fail to attend any Welshot event, regardless of the reason/circumstance.

 

  1. Bookings are unable to be transferred to other persons under any circumstances.

 

  1. All events carry a limited amount of delegate spaces available for the redemption of members’ free event vouchers. Please check with the website for availability.

 

  1. We reserve the right to change, either fully or in part of, any module/session of this event for one(s) of suitable quality and appropriateness. However, we will endeavour to inform you of any changes as soon as possible.

 

  1. If you have any problems or concerns at this event please let us know immediately. We can then make sure we do our best to resolve any issues. We need to know during the event - not after - so we can help you.

 

  1. Neither WelshotReward points nor events can be redeemed for cash.

 

  1. WelshotReward points can only be redeemed against WelshotReward events.
Welshot Code of Ethics

Welshot exists to provide photographers with enjoyable and fun learning experiences in a controlled and safe environment that is respectful to others and its surroundings.

For the purposes of this code of conduct declaration, the term “member” shall mean paid member, staff member, agent or contractor of Welshot.

Reputation

  • It is the responsibility of every member to ensure that his or her actions reflect positively upon the company.
  • Members should not undertake any action that will bring the reputation of the company into question or disrepute.
  • Members should act in the best interests of the company.
  • Members have the responsibility to understand this code, as well as applicable laws and regulations affecting the photographic industry.
  • Members should strive to follow the spirit of the Welshot Code of Conduct and Ethics. Payment of the annual subscription will be confirmation of their agreement to abide by the code. The code applies to all membership levels.
  • Welshot’s board of directors (and its appointed agents) reserves the right to refuse membership to new applicants, and to revoke membership of any person who breaches the code.

 

Members – General

All members are entitled to be treated with dignity, respect and common courtesy in their contacts with others and they need to act with integrity towards others at all times. Furthermore, all members are expected to adhere to this code of conduct while behind the camera.

  • Members shall not discriminate on the grounds of age, gender, race, ethnicity, sexual orientation, disability, religion or political affiliation or for their own personal or financial benefit.
  • Members should ensure that their dealings with others exemplify and actively foster an environment of mutual trust and respect.
  • Members shall not engage in sexual harassment or any behaviour which may be reasonably interpreted as demeaning or as an unwanted sexual advance.
  • Members shall respect other people’s property and possessions.
  • Members should treat others courteously and seek permission before joining others already photographing in an area.
  • When shooting a model, one member at a time will be deemed to be the principal photographer and therefore the model’s only focus.
  • Members shall treat all subjects and models with respect and dignity at all times.
  • Postings by members in social media such as Welshot’s website or Facebook pages/groups must not contain libellous or defamatory material, nor should it contain any material that could reasonably be perceived as adult-themed.

 

Natural Habitat Code of Ethics

The Welshot Code of Ethics is a guide for all members to follow in order to help protect and not cause harm to all nature and wildlife subjects and the environment, and also encourages actions that promote safety for the photographer and the subject.

  • Members should regard the safety and well-being of their subjects above the importance of capturing their images. Members should acquaint themselves with and respect the behaviours of wildlife and ecosystems encountered.
  • Members must adhere to all laws and regulations applicable to the jurisdiction where they are photographing, and must comply with signs and notices from relevant authorities.
  • Members should view wildlife from a safe distance for both the photographer and the wildlife. If the animal interrupts its behaviour (resting, feeding, etc.), then the photographer is probably too close and should endeavour to distance themselves.
  • Members should learn patterns of animal behaviour and know when not to interfere with animals’ life cycles. First study the species to be photographed – particularly with regard to habitat and signs of stress. If there is a sign of stress, pull back.
  • Members should never force an action by startling the wildlife, throwing objects or otherwise trying to promote a response.
  • Members should never crowd, pursue, prevent escape, or make deliberate noises to distract, startle or harass wildlife. This is stressful and wastes valuable energy in needless flight.
  • Members should never feed or leave food (baiting) for wildlife. Habituation due to food handouts can result in disease or even death of that animal, and injury to humans.
  • Members should avoid coming between a parent and its offspring.
  • Members should never interfere with animals engaged in breeding, nesting, or caring for young.
  • Members should never encroach on or disturb nests, burrows or dens as certain species may abandon their young if this occurs.
  • Members should learn to recognise wildlife alarm signals and never forget that these animals are NOT tame no matter how docile or domesticated they may appear.
  • Members should acquaint themselves with the fragility of the ecosystem and wherever possible stay on trails that are intended to lessen impact. All litter should be taken home for disposal/recycling..
  • Members should not damage or remove any plant, life form or natural object.
Discover Experience Photograph Adventures
  1. The terms and conditions below are offered by Welshot Imaging Ltd, Plas Lon Las, Brynsiencyn, LL61 6TQ, telephone 01248 719126.
  1. In accordance with regulation 28 (1) (h) of the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, this booking is exempt from your right to cancel your purchase.
  1. Delegates are wholly responsible for arranging their own visas, travel documentation, travel, transfers, accommodation and catering, and to arrange adequate insurance for themselves and their belongings.
  1. Unless otherwise stated, the advertised cost may be liable to change. For further information, please consult the website.
  1. Numbers are restricted and are proportionate to Team Leaders and, if applicable, model(s). Group sizes and compositions will be at the discretion of Welshot.
  1. It is not possible to transfer your booking to another party under any circumstance.
  1. Regardless of the reason/circumstance, Welshot will in no way be able to refund or transfer any monies in the event of non-attendance.
  1. We reserve the right to change, either fully or in part of, any module/session of this event for one(s) of suitable quality and appropriateness. However, we will endeavour to inform you of any changes as soon as possible.
  1. If you have any problems or concerns at this event please let us know immediately. We can then make sure we do our best to resolve any issues. We need to know during the event, not after, so we can best help you.
  1. The agreed deposit amount must be paid at the time of booking. This is non-refundable.
  1. The balance of payment must be made in full at least fourteen weeks prior to the date of departure. Failure to pay the balance by this time will invalidate your booking. All monies paid up to that point are non-refundable.
  1. Neither Welshot vouchers nor WelshotRewards points can be redeemed against any Discover Experience Photograph Adventure.
  1. You are free to make your own travel, transfer, accommodation and catering arrangements independently of Welshot’s recommended travel partner. However, please take note of Welshot’s schedule if you wish to align your booking to ours.
  1. Welshot cannot be held responsible for any delays, disruptions and cancellations in your travel arrangements.
  1. Welshot Imaging’s services on such events are limited to group tuition, masterclasses and 1 to 1 tuition. No other service is offered nor implied.
  1. You are strongly advised to arrange adequate insurance for both yourself and your belongings for the entire period you are away from home. Welshot cannot accept any responsibility for your failure to do so.
  1. The period of the service supplied by Welshot shall begin upon your safe arrival at your booked accommodation and shall cease upon your departure from said venue, prior to your immediate departure on your return journey.
  1. Force Majeure
  1. Events of Force Majeure

For the purpose of this Agreement, an “Event of Force Majeure” means any circumstance not within the reasonable control of Welshot, but only if and to the extent that (i) such circumstance, despite the exercise of reasonable diligence and the observance of Good Utility Practice, cannot be, or be caused to be, prevented, avoided or removed by Welshot, and (ii) such circumstance materially and adversely affects the ability of Welshot to perform its obligations under this Agreement, and Welshot has taken all reasonable precautions, due care and reasonable alternative measures in order to avoid the effect of such event on its ability to perform its obligations under this Agreement and to mitigate the consequences thereof.

  1. Instances of Force Majeure

Subject to the provisions of clause 16(a), Events of Force Majeure shall include, but not be limited to:

  1. the following Natural Force Majeure Events:
  2. fire, chemical or radioactive contamination or ionising radiation, earthquakes, lightning, cyclones, hurricanes, floods, droughts or such other extreme weather or environmental conditions, unanticipated geological or ground conditions, epidemic, famine, plague or other natural calamities and acts of God;
  3. explosion, accident, breakage of a plant or equipment, structural collapse, or chemical contamination (other than resulting from an act of war, terrorism or sabotage), caused by a person not being Welshot or one of its contractors or subcontractors or any of their respective employees or agents;
  4. acts of war (whether declared or undeclared), invasion, acts or threats of terrorists, blockade, embargo, riot, public disorder, violent demonstrations, insurrection, rebellion, civil commotion and sabotage;
  5. strikes, lockouts, work stoppage, labour disputes, and such other industrial action by workers related to or in response to the terms and conditions of employment of those workers or others with whom they are affiliated save, when such event is directly related to, or in direct response to any employment policy or practice (with respect to wages or otherwise) of the party whose workers resort to such action;
  6. in relation to the Concessionaire, non-performance by a counter-party to a contract relating to the Concessionaire’s Business by reason of an event or circumstance that would constitute a Natural Force Majeure Event under this Agreement; and
  7. the following Political Force Majeure Events:
  8. acts of terrorists, blockade, embargo, riot, public disorder, violent demonstrations, insurrection, rebellion, civil commotion and sabotage;
  9. to the extent that they are politically motivated, strikes, lockouts, work stoppages, labour disputes, or such other industrial action by workers, save in relation to the Concessionaire, when such event is directly related to, or in direct response to any employment policy or practice (with respect to wages or otherwise) of the Concessionaire;
  10. failure or inability of the Concessionaire to obtain or renew any Consent, on terms and conditions as favourable in all material respects as those contained in the original Consent relating to the Concessionaire’s Business (other than due to a breach by the Concessionaire of any of such terms and conditions);
  11. any action or failure to act without justifiable cause by any Competent Authority, other than a court or tribunal (including any action or failure to act without justifiable cause by any duly authorised agent of any Competent Authority, other than a court or tribunal);
  12. expropriation or compulsory acquisition of the whole or any material part of the Concessionaire’s System or Investor’s shares in the Concessionaire, except where such appropriation or compulsory acquisition is on account of contravention of law by the Concessionaire or by the Investor;
  13. any legal prohibition on the Concessionaire’s ability to conduct the Concessionaire’s Business, including passing of a statute, decree, regulation or order by a Competent Authority prohibiting the Concessionaire from conducting the Concessionaire’s Business, other than as a result of the Concessionaire’s failure to comply with the law or any order, Consent, rule, regulation or other legislative or judicial instrument passed by a Competent Authority;
  14. in relation to the Concessionaire, non-performance by a counter-party under a contract relating to the Concessionaire’s Business by reason of an event or circumstance that would constitute a Political Force Majeure Event under this Agreement, provided that breakdown of plant or equipment (unless itself caused by an Event of Force Majeure), or unavailability of funds, shall not constitute an Event of Force Majeure.

20. Effects of an Event of Force Majeure

Either Party shall be excused from performance and shall not be in default in respect of any obligation hereunder to the extent that the failure to perform such obligation is due to a Natural Force Majeure Event.

Additionally, the Concessionaire shall be excused from performance and shall not be in default in respect of any obligation under this Agreement to the extent that the failure to perform such obligation is due to a Political Force Majeure Event.

  1. Notice of an Event of Force Majeure

If Welshot wishes to claim protection in respect of an Event of Force Majeure, it shall, as soon as possible following the occurrence or date of commencement of such Event of Force Majeure, notify the contracting Party of the nature and expected duration of such Event of Force Majeure and shall thereafter keep the other Party informed until such time as it is able to perform its obligations. The Parties shall use their reasonable endeavours to:

  1. overcome the effects of the Event of Force Majeure;
  2. mitigate the effect of any delay occasioned by any Event of Force Majeure, including by recourse to alternative mutually acceptable (which acceptance shall not be unreasonably withheld by either Party) sources of services, equipment and materials; and
  3. ensure resumption of normal performance of this Agreement as soon as reasonably practicable and shall perform their obligations to the maximum extent practicable, provided that neither Party shall be obliged to settle any strike, lock out, work stoppage, labour dispute or such other industrial action by its employees
Welshot One to One Workshops – Terms and Conditions

 

  1. You have the right to cancel your purchase within 14 days of booking, provided there are more than 14 days until the workshop. In the event that there are less than 14 days between your booking and the actual workshop, this will be at the discretion of Welshot. Please contact lee@welshotimaging.co.uk or phone 01248 719126 to discuss. This does not affect your statutory rights.

 

  1. Numbers are restricted and are proportionate to Team Leader(s) and, if appropriate, Model(s). Group sizes and compositions will be at the discretion of Welshot.

 

  1. It must be assumed that food and refreshments will not be available during a workshop. In the event that food and refreshments are available, you will be advised during the booking process. If applicable, it is your responsibility to inform Welshot at the time of booking if you have any dietary requirements that may affect your health and wellbeing. Relevant catering suppliers will be notified of your dietary requirements but Welshot cannot accept any responsibility of errors and/or omissions made by third parties.

 

  1. 1 to 1 Workshops are non-refundable unless they are cancelled by Welshot.

 

  1. Bookings may be transferred up to 30 days of the workshop taking place but only to another like-for-like workshop and within 3 months of the original workshop date.

 

  1. Within 30 days of the workshop taking place, transfers are at the absolute discretion of Welshot but you must email lee@welshotimaging.co.uk and this needs to be 10 working days or more of workshop. Transfers will not be considered within 10 working days of the workshop taking place.

 

  1. A booking cannot be assumed to be secured until full, cleared payment has been received by Welshot. In the event that the workshop is being booked and secured with a membership entitlement voucher, use the electronic voucher in your account on the Welshot website during the booking process.

 

  1. Welshot is unable to refund or transfer any monies or membership entitlement vouchers if you fail to attend any Welshot event or workshop, regardless of the reason/circumstance.

 

  1. Bookings are unable to be transferred to other persons under any circumstances.

 

  1. All events and workshops carry a limited amount of delegate spaces available for the redemption of members’ free event/workshop vouchers. Please check the website (www.welshotimaging.co.uk) for availability.

 

  1. We reserve the right to change, either fully or in part of, any module/session of this workshop for one(s) of suitable quality and appropriateness. However, we will endeavour to inform you of any changes as soon as possible.

 

  1. If you have any problems or concerns at this event please let us know immediately. We can then make sure we do our best to resolve any issues. We need to know during the event - not after - so we can help you.
Welshot Full Day Workshops Terms and Conditions
  1. You have the right to cancel your purchase with 14 days of booking, provided there are more than 14 days until the workshop. In the event that there are less than 14 days between your booking and the actual event, this will be at the discretion of Welshot. Please contact lee@welshotimaging.co.uk or phone 01248 719126 to discuss. This does not affect your statutory rights.
  1. Numbers are restricted and are proportionate to Team Leader(s) and, if appropriate, Model(s). Group sizes and compositions will be at the discretion of Welshot.
  1. Subject to booking, food and refreshments will be made available during the course of the event. In the event that food and refreshments are unavailable, you will be advised during the booking process. Should the host venue be unable to supply food and/or refreshments during the event, Welshot cannot be held responsible. It is your responsibility to inform Welshot at the time of booking if you have any dietary requirements that may affect your health and wellbeing. Relevant catering suppliers will be notified of your dietary requirements but Welshot cannot accept any responsibility of errors and/or omissions made by third parties.
  1. Full Day Workshops are non-refundable unless the event is cancelled by Welshot.
  1. Bookings may be transferred up to 30 days of the event taking place but only to another like-for-like event of the same value or higher that is currently being advertised at full price and within 3 months of the original event date.

 

  1. Within 30 days of this event taking place, transfers are at the absolute discretion of Welshot but you must email lee@welshotimaging.co.uk and this needs to be within 10 working days or more of event. Transfers will not be considered within 10 working days of this event taking place.
  1. Unfortunately we are unable to refund or transfer any monies if you fail to attend any Welshot event, regardless of the reason/circumstance.
  1. Bookings are unable to be transferred to other persons under any circumstances.
  1. All events carry a limited amount of delegate spaces available for the redemption of members’ free event vouchers. Please check with the website for availability.
  1. We reserve the right to change, either fully or in part of, any module/session of this event for one(s) of suitable quality and appropriateness. However, we will endeavour to inform you of any changes as soon as possible.
  1. If you have any problems or concerns at this event please let us know immediately. We can then make sure we do our best to resolve any issues. We need to know during the event - not after - so we can help you.

Plas Lon
Las Brynsiencyn
Anglesey
LL61 6TQ
Telephone : 01248 719126


info@welshotimaging.co.uk

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