fbpx
Welshot Membership Terms & Conditions
  1. For the purpose of brevity and clarity
    1. Welshot Imaging Ltd shall be known as Welshot,
    2. Any Academy Evening, Workshop, Mini-Module, Masterclass, Full Day Event or any variation of these terms shall be known commonly as an event,
    3. Any person or body corporate that contracts Welshot to deliver any service(s) shall be known as a customer,
    4. A data subject is a person or body requesting disclosure of personal and confidential information stored by Welshot,
    5. The terms ‘voucher’, ‘coupon’ and ‘WelshotRewards’ are interchangeable and considered equal within these Terms; they shall be commonly known as (a) voucher(s),
    6. All references to payment shall include payments made by cash, cheque, credit/debit card, bank transfer (BACS) and/or electronic payments,
    7. Redemption of valid vouchers during the booking process shall be treated separately.

 

  1. These Terms and Conditions are offered by Welshot Imaging Ltd, Plas Lon Las, Brynsiencyn, LL61 6TQ, telephone 01248 719126.

 

  1. These terms and conditions form the basis of the contract through which Welshot ("we" or "us") will deliver membership services (the "Services") to you as a member of Welshot ("Welshot member" or "you").

 

  1. Membership benefits shall be commensurate with the level of membership purchased. Such benefits may be reviewed and amended by Welshot from time to time.

 

  1. You have a 14 day cooling-off period from the date of confirmation of your new membership in which to cancel your subscription, as per the Consumer Contracts Regulations 2014.

 

  1. If you choose to exercise your right to cancel your membership within the cooling-off period but have used any and/or all of your Welshot membership entitlements during this period, the costs of such events may be deducted from any monies owed back to you, as per the Consumer Contracts Regulations 2014.

 

  1. Membership packages that require full payment upon joining will become active once full payment has been received and cleared by Welshot.

 

  1. Membership packages that are paid on a monthly basis are subject to a 12 month contract period between you and Welshot and shall be paid monthly for the duration of the contract period via an automatic banking process.

 

  1. All voucher entitlements shall be used within the period of the respective membership. Expired, unused vouchers cannot be transferred to a new or rolling membership.

 

  1. Vouchers have no cash value and are not transferrable between members, membership packages and/or new or rolling membership renewals.

 

  1. All WelshotRewards entitlements shall be used within the period of the respective membership. Expired, unused entitlements may be transferred to a new membership provided there is no lapse in your membership renewal schedule. In the event that there is an interruption to the membership renewal schedule, unused WelshotRewards points shall be forfeited.

 

  1. Welshot (including its employees and agents) will treat all confidential information received as confidential, safeguard it accordingly and not disclose to any other person without the prior written permission of the disclosing party, nor will it use or exploit the disclosing party’s confidential information in any way except for the purposes anticipated under the agreement.

 

  1. Welshot membership requires all members to abide by its Code of Ethics, which are available on its website (www.welshotimaging.co.uk).

 

  1. In accordance with the General Data Protection Regulation, Welshot (as a data controller) is legally obliged to provide, upon request, an overview of the categories of data being processed as well as a copy of the actual data relating to the data subject making the request. Furthermore, Welshot has to inform the data subject on details about the processing, such as the purpose of the processing, with whom the data is shared and how it acquired the data.

 

  1. Welshot is in no way obliged to accept any person or body corporate as members and reserves the right to refuse or cancel memberships at its absolute discretion.

 

  1. The entire copyright of photographs taken by a member on any Welshot event is retained by the photographer at all times throughout the world.

 

  1. We reserve the right to change, either fully or in part of, any module/session in any given event for one(s) of suitable quality and appropriateness. However, we will endeavour to inform you of any changes as soon as possible.

 

  1. These terms and conditions shall be reviewed periodically by Welshot and not varied except by agreement in writing.

 

  1. This agreement shall be governed by the laws of England and Wales.
Welshot Events Terms & Conditions
  1. For the purpose of brevity and clarity
    1. Welshot Imaging Ltd shall be known as Welshot,
    2. Any Academy Evening, Workshop, Mini-Module, Masterclass, 1 to 1, Full Day Event or any variation of these Terms shall be commonly known as an event,
    3. “Discover Experience Photograph Adventures” are subject to their own separate terms and conditions,
    4. Any person or body corporate that contracts Welshot to deliver any service(s) shall be known as a customer,
    5. The terms ‘voucher’, ‘coupon’ and ‘WelshotRewards’ are interchangeable and considered equal within these Terms; they shall be commonly known as (a) voucher(s),
    6. All references to payment shall include payments made by cash, cheque, credit/debit card, bank transfer (BACS) and/or electronic payments,
    7. Redemption of valid vouchers during the booking process shall be treated separately.

 

  1. These Terms and Conditions are offered by Welshot Imaging Ltd, Plas Lon Las, Brynsiencyn, LL61 6TQ, telephone 01248 719126.

 

  1. These terms and conditions form the basis of the contract through which Welshot ("we" or "us") will deliver membership services (the "Services") to you as a member of Welshot ("Welshot member" or "you").

 

  1. As per the Consumer Contracts Regulations 2014, you have the right to cancel your online or telephone booking up to 14 calendar days after making payment. In such instances, contact lee@welshotimaging.co.uk or telephone 01248 719126. The right to cancel may be lost during the cancellation period if the service is provided in full before the 14 days elapses.

 

  1. No booking shall be considered completed until (a) suitable method(s) of payment has/have been made to secure the booking.

 

  1. Any cancelation shall be liable to an administration charge that shall be set from time to time by Welshot and advertised on its website.

 

  1. All Welshot events are non-refundable unless the events are cancelled by Welshot.

 

  1. Any advertisement statement made by Welshot for any event (known as an invitation to treat) is not binding as soon as it is accepted by the person to whom the statement is addressed.

 

  1. Delegate numbers are proportionate to the amount of Team Leaders and, if applicable, Models. This ratio shall be set from time to time and at the discretion of Welshot.

 

  1. Upon booking, it must be assumed that food and refreshment will not form part of the event booking contract. If food and refreshment does form part of the event booking contract, you will be advised accordingly. Should the host venue be unable to supply food and/or refreshments during the event, Welshot cannot be held responsible. It is your responsibility to inform Welshot at the time of booking if you have any dietary requirements that may affect your health and wellbeing. Relevant catering suppliers will be notified of your dietary requirements but Welshot cannot accept any responsibility of errors and/or omissions made by third parties.

 

  1. Once a booking is made and payment has been secured by Welshot, no refunds shall be made. This does not affect your statutory rights.

 

  1. In the event of your non-attendance at a booked event, Welshot is unable to refund, either wholly or in part, any monies paid.

 

  1. Events that have been paid for using any method laid out in Term 1e of these Terms & Conditions may be transferred at the discretion of Welshot. You must inform Welshot via email (lee@welshotimaging.co.uk) no later than 30 calendar days prior to the booked event, and a transferral can only be done for a like-for-like booking which must take place within three calendar months of original booked event. This Term can only be realised for the initial booking and not for subsequent rescheduled workshops/events. This does not affect your statutory rights under the Consumer Contracts Regulations 2014 (refer to Term 2).

 

  1. If a booking is secured upon redemption of a valid voucher, the booking is non-refundable and non-transferrable. This does not affect your statutory rights under the Consumer Contracts Regulations 2014 (refer to Term 2).

 

  1. In the event of a duplicate booking being made, Welshot will not be liable for your error and monies will not be transferred or refunded. This does not affect your statutory rights under the Consumer Contracts Regulations 2014.

 

  1. Any voucher issued by Welshot has no cash value.

 

  1. All events and workshops carry a limited amount of delegate spaces available for the redemption of members’ vouchers. Once these designated spaces have been filled, Welshot reserves the right to refuse admittance to any further voucher holders. Please check the website (www.welshotimaging.co.uk) for availability.

 

  1. In consideration of the customer’s agreement to pay the cost of any event, Welshot shall supply the service(s) to the customer for the term subject to and in accordance with the terms and conditions of the agreement.

 

  1. Members must adhere to Welshot’s Code of Ethics at all times when attending events and when communicating with the company, its staff and agents. Failure to adhere to this may result in cancellation of membership and exclusion from any further participation in organised activity arranged and/or provided by Welshot.

 

  1. We reserve the right to change, either fully or in part of, any module/session of an advertised event for one(s) of suitable quality, appropriateness, location and/or time/date . However, we will endeavour to inform you of any changes as soon as possible.

 

  1. These terms and conditions shall not be varied except by agreement in writing.

 

  1. This agreement shall be governed by the laws of England and Wales.
Welshot "Discover Experience Photograph Adentures" Terms & Conditions
  1. The terms and conditions below are offered by Welshot Imaging Ltd, Plas Lon Las, Brynsiencyn, LL61 6TQ, telephone 01248 719126.

 

  1. In accordance with regulation 28 (1) (h) of the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, this booking is exempt from your right to cancel your purchase.

 

  1. Delegates are wholly responsible for arranging their own travel, transfers, accommodation and catering, and to arrange adequate insurance for themselves and their belongings.

 

  1. Unless otherwise stated, the advertised cost may be liable to change. For further information, please consult the website.

 

  1. Numbers are restricted and are proportionate to Team Leaders and, if applicable, model(s). Group sizes and compositions will be at the discretion of Welshot.

 

  1. It is not possible to transfer your booking to another party under any circumstance.

 

  1. Regardless of the reason/circumstance, Welshot will in no way be able to refund or transfer any monies in the event of non-attendance.

 

  1. We reserve the right to change, either fully or in part of, any module/session of this event for one(s) of suitable quality and appropriateness. However, we will endeavour to inform you of any changes as soon as possible.

 

  1. If you have any problems or concerns at this event please let us know immediately. We can then make sure we do our best to resolve any issues. We need to know during the event, not after, so we can best help you.

 

  1. The agreed deposit amount must be paid at the time of booking. This is non-refundable.

 

  1. The balance of payment must be made in full at least fourteen weeks prior to the date of departure. Failure to pay the balance by this time will invalidate your booking. All monies paid up to that point are non-refundable.

 

  1. Neither Welshot vouchers nor WelshotRewards points can be redeemed against any Discover Experience Photograph Adventure.

 

  1. You are free to make your own travel, transfer, accommodation and catering arrangements independently of Welshot’s recommended travel partner. However, please take note of Welshot’s schedule if you wish to align your booking to ours.

 

  1. Welshot cannot be held responsible for any delays, disruptions and cancellations in your travel arrangements.

 

  1. Welshot Imaging’s services on such events are limited to group tuition, masterclasses and 1 to 1 tuition. No other service is offered nor implied.

 

  1. You are strongly advised to arrange adequate insurance for both yourself and your belongings for the entire period you are away from home. Welshot cannot accept any responsibility for your failure to do so.

 

  1. The period of the service supplied by Welshot shall begin upon your safe arrival at your booked accommodation and shall cease upon your departure from said venue, prior to your immediate departure on your return journey.

 

  1. Force Majeure

 

  1. Events of Force Majeure

 

For the purpose of this Agreement, an “Event of Force Majeure” means any circumstance not within the reasonable control of Welshot, but only if and to the extent that (i) such circumstance, despite the exercise of reasonable diligence and the observance of Good Utility Practice, cannot be, or be caused to be, prevented, avoided or removed by Welshot, and (ii) such circumstance materially and adversely affects the ability of Welshot to perform its obligations under this Agreement, and Welshot has taken all reasonable precautions, due care and reasonable alternative measures in order to avoid the effect of such event on its ability to perform its obligations under this Agreement and to mitigate the consequences thereof.

 

  1. Instances of Force Majeure

 

Subject to the provisions of clause 16(a), Events of Force Majeure shall include, but not be limited to:

 

  1. the following Natural Force Majeure Events:

 

  1. fire, chemical or radioactive contamination or ionising radiation, earthquakes, lightning, cyclones, hurricanes, floods, droughts or such other extreme weather or environmental conditions, unanticipated geological or ground conditions, epidemic, famine, plague or other natural calamities and acts of God;

 

  1. explosion, accident, breakage of a plant or equipment, structural collapse, or chemical contamination (other than resulting from an act of war, terrorism or sabotage), caused by a person not being Welshot or one of its contractors or subcontractors or any of their respective employees or agents;

 

  • acts of war (whether declared or undeclared), invasion, acts or threats of terrorists, blockade, embargo, riot, public disorder, violent demonstrations, insurrection, rebellion, civil commotion and sabotage;

 

  1. strikes, lockouts, work stoppage, labour disputes, and such other industrial action by workers related to or in response to the terms and conditions of employment of those workers or others with whom they are affiliated save, when such event is directly related to, or in direct response to any employment policy or practice (with respect to wages or otherwise) of the party whose workers resort to such action;

 

  1. in relation to the Concessionaire, non-performance by a counter-party to a contract relating to the Concessionaire’s Business by reason of an event or circumstance that would constitute a Natural Force Majeure Event under this Agreement; and

 

  1. the following Political Force Majeure Events:

 

  1. acts of terrorists, blockade, embargo, riot, public disorder, violent demonstrations, insurrection, rebellion, civil commotion and sabotage;

 

  1. to the extent that they are politically motivated, strikes, lockouts, work stoppages, labour disputes, or such other industrial action by workers, save in relation to the Concessionaire, when such event is directly related to, or in direct response to any employment policy or practice (with respect to wages or otherwise) of the Concessionaire;

 

  • failure or inability of the Concessionaire to obtain or renew any Consent, on terms and conditions as favourable in all material respects as those contained in the original Consent relating to the Concessionaire’s Business (other than due to a breach by the Concessionaire of any of such terms and conditions);

 

  1. any action or failure to act without justifiable cause by any Competent Authority, other than a court or tribunal (including any action or failure to act without justifiable cause by any duly authorised agent of any Competent Authority, other than a court or tribunal);

 

  1. expropriation or compulsory acquisition of the whole or any material part of the Concessionaire’s System or Investor’s shares in the Concessionaire, except where such appropriation or compulsory acquisition is on account of contravention of law by the Concessionaire or by the Investor;

 

  1. any legal prohibition on the Concessionaire’s ability to conduct the Concessionaire’s Business, including passing of a statute, decree, regulation or order by a Competent Authority prohibiting the Concessionaire from conducting the Concessionaire’s Business, other than as a result of the Concessionaire’s failure to comply with the law or any order, Consent, rule, regulation or other legislative or judicial instrument passed by a Competent Authority;

 

  • in relation to the Concessionaire, non-performance by a counter-party under a contract relating to the Concessionaire’s Business by reason of an event or circumstance that would constitute a Political Force Majeure Event under this Agreement, provided that breakdown of plant or equipment (unless itself caused by an Event of Force Majeure), or unavailability of funds, shall not constitute an Event of Force Majeure.

 

  1. Effects of an Event of Force Majeure

 

Either Party shall be excused from performance and shall not be in default in respect of any obligation hereunder to the extent that the failure to perform such obligation is due to a Natural Force Majeure Event.

 

Additionally, the Concessionaire shall be excused from performance and shall not be in default in respect of any obligation under this Agreement to the extent that the failure to perform such obligation is due to a Political Force Majeure Event.

 

  1. Notice of an Event of Force Majeure

 

If Welshot wishes to claim protection in respect of an Event of Force Majeure, it shall, as soon as possible following the occurrence or date of commencement of such Event of Force Majeure, notify the contracting Party of the nature and expected duration of such Event of Force Majeure and shall thereafter keep the other Party informed until such time as it is able to perform its obligations. The Parties shall use their reasonable endeavours to:

 

  1. overcome the effects of the Event of Force Majeure;

 

  1. mitigate the effect of any delay occasioned by any Event of Force Majeure, including by recourse to alternative mutually acceptable (which acceptance shall not be unreasonably withheld by either Party) sources of services, equipment and materials; and

 

  1. ensure resumption of normal performance of this Agreement as soon as reasonably practicable and shall perform their obligations to the maximum extent practicable, provided that neither Party shall be obliged to settle any strike, lock out, work stoppage, labour dispute or such other industrial action by its employees
Welshot Code of Ethics

Welshot exists to provide photographers with enjoyable and fun learning experiences in a controlled and safe environment that is respectful to others and its surroundings.

For the purposes of this code of conduct declaration, the term “member” shall mean paid member, staff member, agent or contractor of Welshot.

Reputation

  • It is the responsibility of every member to ensure that his or her actions reflect positively upon the company.
  • Members should not undertake any action that will bring the reputation of the company into question or disrepute.
  • Members should act in the best interests of the company.
  • Members have the responsibility to understand this code, as well as applicable laws and regulations affecting the photographic industry.
  • Members should strive to follow the spirit of the Welshot Code of Conduct and Ethics. Payment of the annual subscription will be confirmation of their agreement to abide by the code. The code applies to all membership levels.
  • Welshot’s board of directors (and its appointed agents) reserves the right to refuse membership to new applicants, and to revoke membership of any person who breaches the code.

 

Members – General

All members are entitled to be treated with dignity, respect and common courtesy in their contacts with others and they need to act with integrity towards others at all times. Furthermore, all members are expected to adhere to this code of conduct while behind the camera.

  • Members shall not discriminate on the grounds of age, gender, race, ethnicity, sexual orientation, disability, religion or political affiliation or for their own personal or financial benefit.
  • Members should ensure that their dealings with others exemplify and actively foster an environment of mutual trust and respect.
  • Members shall not engage in sexual harassment or any behaviour which may be reasonably interpreted as demeaning or as an unwanted sexual advance.
  • Members shall respect other people’s property and possessions.
  • Members should treat others courteously and seek permission before joining others already photographing in an area.
  • When shooting a model, one member at a time will be deemed to be the principal photographer and therefore the model’s only focus.
  • Members shall treat all subjects and models with respect and dignity at all times.
  • Postings by members in social media such as Welshot’s website or Facebook pages/groups must not contain libellous or defamatory material, nor should it contain any material that could reasonably be perceived as adult-themed.

 

Natural Habitat Code of Ethics

The Welshot Code of Ethics is a guide for all members to follow in order to help protect and not cause harm to all nature and wildlife subjects and the environment, and also encourages actions that promote safety for the photographer and the subject.

  • Members should regard the safety and well-being of their subjects above the importance of capturing their images. Members should acquaint themselves with and respect the behaviours of wildlife and ecosystems encountered.
  • Members must adhere to all laws and regulations applicable to the jurisdiction where they are photographing, and must comply with signs and notices from relevant authorities.
  • Members should view wildlife from a safe distance for both the photographer and the wildlife. If the animal interrupts its behaviour (resting, feeding, etc.), then the photographer is probably too close and should endeavour to distance themselves.
  • Members should learn patterns of animal behaviour and know when not to interfere with animals’ life cycles. First study the species to be photographed – particularly with regard to habitat and signs of stress. If there is a sign of stress, pull back.
  • Members should never force an action by startling the wildlife, throwing objects or otherwise trying to promote a response.
  • Members should never crowd, pursue, prevent escape, or make deliberate noises to distract, startle or harass wildlife. This is stressful and wastes valuable energy in needless flight.
  • Members should never feed or leave food (baiting) for wildlife. Habituation due to food handouts can result in disease or even death of that animal, and injury to humans.
  • Members should avoid coming between a parent and its offspring.
  • Members should never interfere with animals engaged in breeding, nesting, or caring for young.
  • Members should never encroach on or disturb nests, burrows or dens as certain species may abandon their young if this occurs.
  • Members should learn to recognise wildlife alarm signals and never forget that these animals are NOT tame no matter how docile or domesticated they may appear.
  • Members should acquaint themselves with the fragility of the ecosystem and wherever possible stay on trails that are intended to lessen impact. All litter should be taken home for disposal/recycling..
  • Members should not damage or remove any plant, life form or natural object.
Welshot GDPR Statement
  1. Introduction

This privacy notice provides you with details of how we collect and process your personal data through your use of our site WELSHOTIMAGING.CO.UK including any information you may provide through our site when you purchase a product or service, sign up to our newsletter or take part in a prize draw or competition.

By providing us with your data, you warrant to us that you are over 13 years of age.

WELSHOT IMAGING LTD is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).

 

Contact Details

Our full details are:

Full name of legal entity: WELSHOT IMAGING LTD TRADING AS WELSHOT PHOTOGRAPHIC ACADEMY

Email address: LEE@WELSHOTIMAGING.CO.UK

Postal address: PLAS LON LAS, BRYNSIENCYN, ANGLESEY, LL61 6TQ

 

 If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.

It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at LEE@WELSHOTIMAGING.CO.UK

 

  1. What data do we collect about you?

Personal data means any information capable of identifying an individual. It does not include anonymised data.

We may process certain types of personal data about you as follows:

  • Identity Data may include your first name, maiden name, last name, username, marital status, title, date of birth and gender.
  • Contact Data may include your billing address, delivery address, email address and telephone numbers.
  • Financial Data may include your bank account and payment card details.
  • Transaction Data may include details about payments between us and other details of purchases made by you.
  • Technical Data may include your login data, internet protocol addresses, browser type and version, browser plug-in types and versions, time zone setting and location, operating system and platform and other technology on the devices you use to access this site.
  • Profile Data may include your username and password, purchases or orders, your interests, preferences, feedback and survey responses.
  • Usage Data may include information about how you use our website, products and services.
  • Marketing and Communications Data may include your preferences in receiving marketing communications from us and our third parties and your communication preferences.

We may also process Aggregated Data from your personal data but this data does not reveal your identity and as such in itself is not personal data. An example of this is where we review your Usage Data to work out the percentage of website users using a specific feature of our site. If we link the Aggregated Data with your personal data so that you can be identified from it, then it is treated as personal data.

 

Sensitive Data

We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.

Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered but if we do, we will notify you at the time.

 

  1. How we collect your personal data

We collect data about you through a variety of different methods including:

Direct interactions: You may provide data by filling in forms on our site (or otherwise) or by communicating with us by post, phone, email or otherwise, including when you:

  • order our products or services;
  • create an account on our site;
  • subscribe to our service or publications;
  • request resources or marketing be sent to you;
  • enter a competition, prize draw, promotion or survey; or
  • give us feedback.

Automated technologies or interactions: As you use our site, we may automatically collect Technical Data about your equipment, browsing actions and usage patterns. We collect this data by using cookies, server logs and similar technologies. We may also receive Technical Data about you if you visit other websites that use our cookies. Please see our cookie policy here for further details.

Third parties or publicly available sources: We may receive personal data about you from various third parties and public sources as set out below 

  • analytics providers such as Google based outside the EU;
  • advertising networks such as Facebook based inside OR outside the EU;
  • Contact, Financial and Transaction Data from providers of technical, payment and delivery services such as Stripe, PayPal, SamCart, ManyChat, ClickFunnels or Kajabi based inside OR outside the EU.
  • Identity and Contact Data from publicly availably sources such as Companies House and the Electoral Register based inside the EU.

 

  1. How we use your personal data

We will only use your personal data when legally permitted. The most common uses of your personal data are:

  • Where we need to perform the contract between us.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

Generally, we do not rely on consent as a legal ground for processing your personal data, other than in relation to sending marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by emailing us at LEE@WELSHOTIMAGING.CO.UK

 

Purposes for processing your personal data 

Set out below is a description of the ways we intend to use your personal data and the legal grounds on which we will process such data. We have also explained what our legitimate interests are where relevant.

We may process your personal data for more than one lawful ground, depending on the specific purpose for which we are using your data. Please email us at LEE@WELSHOTIMAGING.CO.UK if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

 

Purpose/Activity

 

Type of data

 

Lawful basis for processing

 

To register you as a new customer

 

(a) Identity

(b) Contact

 

Performance of a contract with you

 

To process and deliver your order including:

(a) Manage payments, fees and charges

(b) Collect and recover money owed to us

 

(a) Identity

(b) Contact

(c) Financial

(d) Transaction

(e) Marketing and Communications

 

(a) Performance of a contract with you

(b) Necessary for our legitimate interests to

recover debts owed to us

 

To manage our relationship with you which will include:

(a) Notifying you about changes to our terms or privacy policy

(b) Asking you to leave a review or take a survey

 

(a) Identity

(b) Contact

(c) Profile

(d) Marketing and Communications

 

(a) Performance of a contract with you

(b) Necessary to comply with a legal obligation

(c) Necessary for our legitimate interests to keep

our records updated and to study how customers

use our products/services

 

To enable you to partake in a prize draw, competition or complete a survey

 

(a) Identity

(b) Contact

(c) Profile

(d) Usage

(e) Marketing and Communications

 

(a) Performance of a contract with you

(b) Necessary for our legitimate interests to study

how customers use our products/services, to

develop them and grow our business

 

To administer and protect our business and our site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

 

(a) Identity

(b) Contact

(c) Technical

 

(a) Necessary for our legitimate interests for

running our business, provision of administration

and IT services, network security, to prevent fraud

and in the context of a business reorganisation or

group restructuring exercise

(b) Necessary to comply with a legal obligation

 

To deliver relevant content and advertisements to you and measure and understand the effectiveness of our advertising

 

(a) Identity

(b) Contact

(c) Profile

(d) Usage

(e) Marketing and Communications

(f) Technical

 

Necessary for our legitimate interests to study

how customers use our products/services, to

develop them, to grow our business and to inform

our marketing strategy

 

To use data analytics to improve our website, products/services, marketing, customer relationships and experiences

 

(a) Technical

(b) Usage

 

Necessary for our legitimate interests to define

types of customers for our products and services,

to keep our site updated and relevant, to develop

our business and to inform our marketing strategy

 

To make suggestions and recommendations to you about goods or services that may be of interest to you

 

(a) Identity

(b) Contact

(c) Technical

(d) Usage

(e) Profile

 

Necessary for our legitimate interests to develop

our products/services and grow our business

 

 

Marketing communications

You will receive marketing communications from us if you have:

  • requested information from us or purchased goods or services from us; or
  • if you provided us with your details and ticked the box at the point of entry of your details for us to send you marketing communications; and
  • in each case, you have not opted out of receiving that marketing.

 

We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you OR by emailing us at LEE@WELSHOTIMAGING.CO.UK at any time.

Where you opt out of receiving our marketing communications, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.

 

Change of purpose 

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to find out more about how the processing for the new purpose is compatible with the original purpose, please email us at LEE@WELSHOTIMAGING.CO.UK

If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing.

We may process your personal data without your knowledge or consent where this is required or permitted by law.

 

  1. Disclosures of your personal data

We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above:

  • Service providers who provide IT and system administration services.
  • Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
  • HM Revenue & Customs, regulators and other authorities based in the United Kingdom and other relevant jurisdictions who require reporting of processing activities in certain circumstances.
  • Third parties to whom we sell, transfer, or merge parts of our business or our assets.

We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.

 

  1. International transfers

Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.

Many of our third parties service providers are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.

Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or
  • Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or
  • Where we use providers based in the United States, we may transfer data to them if they are part of the EU-US Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.

 If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.

Please email us at LEE@WELSHOTIMAGING.CO.UK if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

 

  1. Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 

  1. Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.

In some circumstances you can ask us to delete your data: see below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

 

  1. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

  • Request access to your personal data.
  • Request correction of your personal data.
  • Request erasure of your personal data.
  • Object to processing of your personal data.
  • Request restriction of processing your personal data.
  • Request transfer of your personal data.
  • Right to withdraw consent.

You can see more about these rights at:

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

If you wish to exercise any of the rights set out above, please email us at LEE@WELSHOTIMAGING.CO.UK

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

 

  1. Third-Party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

 

  1. Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our cookie policy.

 

This privacy policy was last modified on 23 May 2018.

0