Welshot Imaging Terms and Conditions

Last updated 12th of June 2010

  1. Welshot Imaging Ltd requires a deposit against the workshop costs for all Residential and Overseas Experiences as stated in each Workshop description at the time of booking. A completed booking form must be sent to Welshot Imaging Ltd. Payment in full is required 70 days before departure for any Welshot Imaging Residential and Overseas Experience Workshops.
  2. Welshot Imaging Ltd requires that any cancellation by the client must be made in writing, emails are acceptable, however, we strongly advise that you request a "Delivered" and/or "Read" receipt. This will be acknowledged by Welshot to confirm receipt of your cancellation. The date on the letter / email received by us will determine the cancellation charges applicable. Cancellations made before 56 days will receive a 90% refund on the cost of the Welshot Workshop only. No refund will be given within 56 days of departure date.

    One day Workshops are payable in full at time of booking and a completed booking form must be sent to Welshot Imaging Ltd. Cancellations up to 8 days before the workshop date will be eligible for a 90% refund or transfer to another workshop. Cancellations 7 days or less will receive no refund and unable to transfer.
  3. Welshot Imaging Ltd maintains that the receipt of a payment does not imply acceptance of a booking. Welshot Imaging Ltd will confirm acceptance of a booking in writing, and it is at the time we send out this confirmation that a contract comes into existence between us. An administration charge of £5 may be made for alterations or amendments to a booking. The intention to transfer should be notified in writing, emails are acceptable, however, we strongly advise you to request a "Delivered" and/or "Read" request.
  4. Welshot Imaging Ltd reserves the right to alter or cancel any workshop. Should an alteration or cancellation become necessary, except where the cancellation is due to under-booking or force majeure as defined in clause 5, you will then have the choice of accepting the alteration, taking an alternative workshop (and where this is of a lower price we will refund the difference), or withdrawing from the contract and accepting a refund of all monies paid to Welshot Imaging Ltd. For the avoidance of doubt, as Welshot Imaging Ltd is not party to any flight bookings made by clients and has received no payment for the same, we will not refund the costs of flights or other travel costs in the event of UK or non-UK Workshop cancellation. You are referred to clause 17 below.
  5. Welshot Imaging Ltd reserves the right to require a minimum number of fee-paying participants to each workshop. Under-booking is the situation in which the minimum number of bookings required to run a workshop is not met, and if Welshot Imaging Ltd have to cancel a workshop for this reason, we will not do so less than 7 days prior to the date of the Workshop. Force majeure refers to unusual and unforeseeable circumstances beyond our control, such as war or the threat of war, riots, terrorist activity, civil strife, industrial disputes, natural or nuclear disaster, fire, flood or adverse weather conditions.
  6. Only the person(s) booked may attend the Workshop. If a client has special needs that require a helper then please contact us beforehand to arrange this. Non-participating guests are not allowed to attend without prior consent.
  7. Data provided by clients when booking will be held centrally by Welshot Imaging Ltd.
  8. In the event of the specified tutor being unable to attend due to illness or other circumstances beyond our control, another workshop leader will be provided. If this is not possible, then the Workshop will be cancelled and the provisions of clause 4 will come into effect.
  9. Welshot Imaging Ltd reserve the right to change any of the prices, service or other particulars contained in this document at any time before we enter into contract with you. If there is any change, we will notify you before we enter into such contract.
  10. Unless otherwise stated in the Workshop particulars refreshments and meals are not included in the fee. Admission to any venues or attractions is not included unless stated. Welshot Imaging Ltd reminds clients that if they have special dietary or other requests, they should inform us of these at the time of booking. We will advise the relevant supplier of your requirements, but we cannot guarantee that such requests will be met, and will have no liability to you if such requests are not met.
  11. All Welshot Imaging Ltd clients that children under 16 must be accompanied by an adult throughout the Workshop and/or Academy Evenings. 
  12. It is understood that during your tuition with Welshot Imaging Ltd, you may visit a variety of outdoor and indoor locations. Welshot Imaging Ltd will undertake appropriate risk assessments and implement such safety procedures as required by law. However, clients are reminded that during the duration of the Workshop, when they are visiting, preparing for or travelling to or from these locations, they are required to comply fully with the instructions and procedures established by Welshot Imaging Ltd and thereby accept their responsibility for their own safety and that of fellow participants.
  13. Welshot Imaging Ltd reserve the right to refuse admittance or demand the withdrawal of a client from a Workshop and /or Academy Evening where their behaviour is deemed to be inappropriate, unacceptable, unsafe or disruptive or in any way to damage the conduct of a Workshop or other Photographic event.
  14. Welshot Imaging Ltd does not accept liability for any injury, expense, loss or other damage caused to clients by the acts or omissions of others.
  15. With non-UK workshops, participants arriving or departing on different flights will be responsible for their own transfer costs and arrangements. Flight booking is the client's responsibility and Welshot Imaging Ltd is not responsible for any expenses, loss or other damage caused to you by the acts or omissions of the carrier. You are referred to clause 18 below.
  16. The type of Workshops that Welshot Imaging Ltd offers requires flexibility and must allow for the provision of alternatives. For this reason the outline itinerary and holiday description must be taken as an indication of what may take place on the workshop, and not as a contractual obligation on the part of the company.
  17. Welshot Imaging Ltd does not accept liability for any loss or additional expense caused by delay or interruption to travel services through weather conditions, civil disturbance, industrial action, strikes, wars, floods or sickness. Such losses or additional expenses are the responsibility of the passenger.
  18. Welshot Imaging Ltd accepts responsibility for acts and/or omissions of its employees (whilst acting in the course of their employment). The Company does not accept responsibility or liability for death, bodily injury, illness or loss caused to the client or any other person included on the booking form, unless arising from the negligent act and/or omission of the Company's employees (whilst acting in the course of their employment). Any claims shall be subject to English law in respect of any question of liability or quantum, and all proceedings shall be within the exclusive domain of the English courts.
  19. The client must communicate any perceived failure in the performance of this contract on the spot to the Workshop Leader thus giving the Workshop Leader the opportunity to achieve a satisfactory solution. Should this not be possible, you should make your complaint known to us in writing within 28 days of the completion of the workshop.
  20. Welshot Imaging Ltd asserts that it is a term of the contract between us that each client will obtain the appropriate insurance cover before embarking upon the Workshop (whether UK or non-UK). During our Workshops your equipment may be subject to the elements or accidental damage. Welshot Imaging Ltd is not responsible for any damage incurred to your photographic equipment or belongings whilst participating on one of our Workshops. The insurance arranged by each client must cover the loss, expenses and damages arising from, including but not limited to, the cancellation of the Workshop (whether in whole or in part), personal accident and injury, medical and repatriation costs (for overseas workshops), loss of baggage and personal money and belongings and flight cancellations and delays.
  21. For all non-UK workshops, all clients must be in possession of a valid passport and all visas, permits and certificates, including medical certificates required for the whole of the journey and the client accepts responsibility for obtaining the same. All information and advice given by us on visas, vaccinations, climate, clothing, baggage, special equipment etc. is given in good faith but must not be relied upon by clients in planning their travel arrangements. Clients are advised to confirm arrangements that currently apply with the appropriate authorities.
  22. In the unlikely event that Welshot Imaging Ltd become unable to provide a significant proportion of the services you have booked after you depart, we will make alternative arrangements for you at no extra charge, or if this is impossible, we will provide you with transport back to the point of departure from your workshop destination, and a pro rata refund for the cost of the remainder of your Workshop. Please note we do not provide any repatriation services back to the UK.
  23. Welshot Imaging Ltd reminds clients that by signing the booking form, they are agreeing to accept all relevant terms and conditions. The person who signs the booking form does so on behalf of all the individuals included on it, so that all are bound by the booking conditions.

We accept payment by PayPal, Mastercard, Visa

© 2014 Welshot Imaging Limited. Registered number 6700917
Site Map XML - Terms & Conditions - Web site by Flat Ant Web Design